COVID-19 vaccine distribution is a continually changing process that is dictated by the New York State Department of Health (NYSDOH). The NYSDOH is the sole authority for determining vaccine eligibility and has the sole authority to schedule appointments. Stony Brook Medicine does not independently have access to the vaccine or information about when appointments will be made available on the State site.
Expansion of COVID-19 Eligibility Criteria
Beginning Monday, Feb. 15, the New York State Department of Health is expanding Phase 1b to include certain medical conditions for individuals between the ages of 16 to 64 for COVID-19 vaccination. This includes people who are pregnant and those with chronic conditions, including cancer, diabetes, heart disease and pulmonary disease. You can view the full list of these conditions here.
If you are a Stony Brook Medicine patient, you can access the necessary eligibility criteria documentation by logging into MyHealtheLife, our patient portal. If you are a Stony Brook Medicine patient but do not have a MyHealtheLife account, you can create one here. If you are not a Stony Brook Medicine patient, you need to contact your healthcare provider to obtain the necessary documentation.
Instructions for New York State-Operated Vaccination Sites
Step 1: Determine eligibility and schedule an appointment. The Am I Eligible app is the quickest way to see if you're eligible and make an appointment. You can also call the New York State COVID-19 Vaccination Hotline at 1-833-NYS-4-VAX (1-833-697-4829). Once you have successfully scheduled an appointment, you will receive a confirmation email that contains a barcode. You will need to bring this to your appointment.
Step 2: Complete the Vaccine Form. Once you have a confirmed appointment, you must complete the New York State COVID-19 Vaccine Form. This form should be filled out online and you will receive a submission ID indicating completion. You will need to bring the submission ID to your appointment. If you cannot submit the form online, it will be available at the vaccination sites.
Step 3: Bring proof of eligibility to your appointment. Depending on your eligibility category, proof can include an employee ID card, a letter from an employer or affiliated organization, a pay stub, a driver's license, passport or any legal proof of your date of birth and residency. At the time of your appointment, you'll be asked a series of clinical questions to ensure readiness for a vaccine. You will be asked for insurance information, BUT the vaccine is free and there will never be a charge to you. This information is for administrative use only.
Step 4: Your second-dose appointment will be scheduled automatically when you receive your first vaccine dose. Your second appointment will be scheduled for the same time and at the same location, three weeks following your first dose. You will receive a card on-site with the date and time indicated and a confirmation email will follow a few days later. Please keep in mind when scheduling your first appointment that your second appointment will occur at the same time of day.
Stony Brook University’s Research and Development Park on Stony Brook Road is a designated New York State point of distribution (POD) for the COVID-19 vaccine. We are committed to providing vaccinations for as long as necessary and as long as vaccines are supplied by NYSDOH.