Box Document Sharing and Collaboration (Box) is the cloud-based content management and collaboration solution provided by Stony Brook Medicine to its faculty, staff, students, trainees and contractors.

  • Stony Brook Medicine advocates the use of Box and OneDrive and prohibits the use of other cloud storage solutions including Dropbox..
  • Box facilitates file sharing and collaboration in a secure online environment that complies with institutional security policies.
  • Documents from commonly used applications like Microsoft Word and Microsoft Excel may be created, managed, edited and shared in Box.
  • Stony Brook Medicine users may give non-Stony Brook Medicine users access to Box content as determined by their permission levels.
  • Users can access their Box accounts through a web browser from any desktop, laptop, iPad or iPhone connected to the internet.

Using Box on your laptop and desktop

Laptop and desktop users can access Box two different ways.

Connect to

  • Recommended for file and folder sharing (collaboration).
  • Users connect through a Web interface.
  • Files and folders may be accessed, edited, shared and managed.

Connect with Box Sync

  • Recommended for individual use (no collaboration).
  • Users connect as if Box is a local drive on their system.
  • It is strongly recommended not to use Box Sync for collaborative efforts.
  • It is strongly recommended not to use Box Sync for sharing confidential or restricted confidential data, including protected health information (PHI) or personally identifiable information (PII).
  • To use Box Sync, users will need to install Box Sync software.
    • Stony Brook Medicine-owned laptops and desktops: Submit a request for Box Sync via the HELP DESK at 4-HELP
    • Users may use Box Sync on up to two devices (one laptop and one desktop; two laptops; two desktops).

Using Box on your mobile device

Stony Brook Medicine employees may download and install Box for iPhone and iPad from the Stony Brook Medicine App Catalog or the Apple App Store.

Please note: Box tracks the number of mobile devices used to access each Box account. This is called "device pinning" and helps to ensure the security of data stored on Box. To comply with institutional policies based on regulations established by the Health Insurance Portability and Accountability Act (HIPAA), Stony Brook Medicine allows each user to connect to Box with a limited number of iPhone and iPad’s. To learn more, visit Device Pinning Overview and FAQs.

Box features

  • May be accessed via iPad and iPhone
  • Stony Brook Medicine employees sign on using their UHMC credentials
  • Intuitive drag-and-drop interface
  • Ability to set access permission at the document and folder levels
  • Version control at the document level
  • Share and collaborate with other Box users, both within and beyond Stony Brook Medicine
  • Unlimited storage with the ability to upload files up to 15GB in size
  • Synchronization between Box and user’s local desktop folder
  • File encryption at Box and across the network